Faculty Info Commons Services and Policies
- Faculty Information Commons (FIC)
- FIC Permanent Media Reserves Policy
- FIC Faculty Production Policy
- Exl Media and Reserves Policy
Faculty Information Commons
Location: IC102 (Lower Level of B.L. Fisher Library)
Hours of Operation
8:00am- 5:00pm Monday – Friday
7:30am– 5:00pm Monday-Friday (Fall & Spring semesters)
Phone: 859-858-2300
Email : faculty_info_commons@asburyseminary.edu
FIC Staff: Jay Endicott, Joy Mark, Kelly Myers, and Don Swank
The Faculty Info Commons (FIC) provides the following services to Asbury Theological Seminary faculty, administration, and their administrative assistants.
- Course Development – The Faculty Info Commons will assist faculty with their course development in the areas of Instructional Services, Production, Copyright Compliance, ExL Media and Reserves. We encourage collaboration among faculty.
- Instructional Services
- The FIC will provide in-class instruction for students on Information Commons’ resources if requested by the Faculty
- One-on-one instruction and support for faculty research
- Provide individual and group training for faculty and administrators for all supported software
- Software tutorials are located on the Asbury Seminary web site at http://www.asburyseminary.edu/information/tutorials These tutorials will be updated on a periodic basis and cover a variety of software programs, library databases, and copyright issues.
- Production - The Faculty Information Commons is the initial contact for Instructional Production Material. Please refer to the FIC Production Policy
- Copyright compliance - The FIC assists faculty with interpreting and complying with the ATS Copyright Policy by
- Seeking and securing copyright permission
- Communicating Copyright Policy guidelines
- Submitting material requests to the the Copyright Management Center (CMC) which exists to uphold the ATS Copyright Policy as approved by the Board of Trustees in 2004. Therefore, the CMC will review all instructional materials (reserves and media) submitted to the FIC for copyright compliance.
- ExL Media and Reserves – Exl Media and Reserve requests must be sent to “Faculty Info Commons” via the web forms on the FIC webpage or First-class. The request deadlines will be communicated via e-mail to Faculty News or A-Team in First-Class.
- Please see the ExL Media and Reserves policies and procedures
- Instructional Services
- Technical Support - The Faculty Info Commons provides technical support for laptops, PDAs, supported software, and the ExL online classroom.
- Distribution of laptops and other technical equipment
- Faculty have an opportunity to apply for an ATS issued laptop in May. The laptop application will be posted to “Faculty News” on First-class. If interested, faculty can fill out the application and return it to the Dean of Information Services, Dr. Ken Boyd, by the specified date. The application will be reviewed and the faculty notified of their application status by June. Laptops will be distributed before the fall term begins.
- Troubleshoot ATS hardware and supported software
- The FIC supports only Asbury Seminary issued equipment. If faculty or administrators need assistance with their personal computers they can consult the Computer Consultant list located in ATS Resources in First-class. The FIC will not support personal software that is loaded on Asbury Seminary issued equipment.
- Supported Software
- First-Class
- Windows and Mac operating systems
- Microsoft Office Suite
- Standard web browser
- Acrobat and Acrobat Reader
- Gradekeeper
- ATS Registration website
- Test Pilot
- Bibleworks
- Issued Antivirus and Antisypware
- Issued Palm Software
- Distribution of laptops and other technical equipment
- Collection Development -The FIC encourages faculty participation in the collection development process. Faculty can notify the FIC if there are any resources they would like the library to purchase. Please see the collection development policy for more information.
- FIC Resources (Academic use has first priority)-The following equipment is available for checkout to faculty and administrators. The checkout times vary. The FIC reserves the right to assign and recall equipment as need may arise.
- Five loaner laptops
- Short Term (48 Hours periods)
- 1 Powerbook G4 (MacIntosh)
- 2 Dell Laptops (Windows)
- Long Term (2 weeks or more)
- 2 Dell D800 (Windows)
- Short Term (48 Hours periods)
- 2 Video Projectors
- 1 digital camera
- 2 thumb drives
- 1 Marantz Recorder
- Wireless Mic System
- Cables
- VGA
- VGA extenders
- RCA
- RCA extenders
- Ethernet
- Faculty StudyCollaboration Room by appointment(please reserve this with the FIC)
- Five loaner laptops
The Faculty Information Commons staff reserves the right to modify policies and grant exceptions when deemed necessary.
FIC Permanent Media Reserves Policy
Instructional Media purchased for faculty is now located in the permanent media reserves collection next to the Faculty Info Commons and is listed in the ATS Library catalog. Faculty may use this media for on campus class instruction. To schedule use of this media faculty can contact the Faculty Info Commons at x2300 or by e-mail. Walk ins are welcome but availability cannot be guaranteed. This media may be checked out for 24 hours and must be picked up and returned to the Faculty Info Commons. Faculty may only pick up media during FIC operational hours. If the Faculty Info Commons is closed, then the media must be returned to the Info Commons. Students may check this media out for two hour library viewing only. If faculty wish to restrict student access, they must contact the FIC.
FIC Faculty Production Policy
If ExL Media needs to be reproduced, the professor will be notified via e-mail with a Faculty Media Production Form approximately 1 year before the course is taught. The Faculty member can also initiate a production request by obtaining the form from Faculty News>Faculty Info> Faculty Forms>Faculty Media Production Form.doc. Adjunct faculty can obtain a form from A-Team>A-Team Info>Faculty Media Production Form.doc. Please plan ahead and submit the request 6 months before the media is needed. The form needs to be filled out and then submitted via e-mail to the “Faculty Info Commons”. The production form submission starts the production process. All of the material necessary for the production does not need to be ready until the preliminary meeting with the production team.
After the form is received, the Faculty Info Commons will contact the faculty member to schedule a time for a preliminary meeting to discuss their production needs. At this time the faculty member and production liaison will review the proposed material, and identify material that needs copyright permission.
After copyright permission is being secured, then the faculty member will be contacted to schedule a production time to record their material with the production team (if there is copyrighted material that is in the lecture).
The production materials will be produced and then distributed to the faculty and students via the ATS Multimedia team prior to the start of the semester. The faculty member will receive a copy of the production.
Exl Media and Reserves Policy
- The professor will be notified via FirstClass to the Faculty News or A-team conferences 4 months in advance of the semester in which they would like reserves posted and ExL media sent out. There will be subsequent follow up emails until the deadline.
- Faculty will need to fill out a request form for any item they wish to put on reserve or ExL media to be sent to their students. The faculty member can either fill out a form on the FIC website or send a completed form in Word as an attachment with their syllabus to “Faculty Info Commons”.
- The reserve request form is permanently located in FirstClass. Forms are located in the following areas:
- Faculty News – Faculty Info > Faculty Forms > Faculty Reserve Request Form.doc.
- A-Team – A-Team Info > Faculty Reserve Request Form.doc.
- The deadline is 3 months prior to the semester. Requests will be accepted beyond this deadline, but with no guarantee of material being available to the students by the beginning of the semester.
- Exception: Reserve material that is considered spontaneous (2 weeks prior) and meets CMC approval
- Once the ExL media or reserve item(s) is (are) requested, it is forwarded to the Copyright Management Center (CMC) for review. The professor will be contacted by the Faculty Info Commons (FIC) that their request is being reviewed by the CMC.
- If there are no copyright concerns the ExL media or reserve request(s), then it will be forwarded to ATS Multimedia. The FIC will contact the professor of their ExL media or reserve request(s) approval.
- If there are copyright concerns with the ExL media or reserve request(s), then the FIC will contact the professor with some options of how the request can fall within the copyright parameters (i.e. Seek Permission, change to recommended, etc).
- Reserves: All fulfilled reserve request(s) will be processed within one week after approval by the CMC in either electronic form or physical copy.
- All E-Reserves, once processed, will be in the faculty member’s V-Drive > Their folder > E-Reserves folder and in the professors respective class icon’s course center
- CMC approved reserve request(s) will then be fulfilled by:
- Florida - Florida Reserves (physical copies only)
- Kentucky and ExL - Kentucky Multimedia
- ExL Media: All fulfilled ExL media request(s) will be processed within 2 weeks prior to the semester. The ATS Multimedia team will ship material to all students registered at that time. Media will be shipped to students that register after this date on an individual basis. Allow 3 days from date of registration for media to arrive.
- All media will be shipped FedEx Ground until 3 days prior to the semester. After this date, all media will be shipped FedEx 2 day.
- Exception: Students with a SPO, PO Box, and Rural Route. They will be shipped media via United States Postal Service.
- Media with copyrighted material will have a barcode and be checked out to the student for the semester. All media with a barcode is required to be returned 3 weeks past the end of the semester. Penalties for late material are:
- A $50 fine for each late item being assessed their Info Commons account.
- All fines accruing from late media will be waived upon receipt of the material.
- A media hold placed on the student’s academic registration account.
- A $50 fine for each late item being assessed their Info Commons account.
- Media with copyrighted material owned by Asbury Theological Seminary or permission from the publisher to copy and distribute for educational purposes may be kept by the student. The student will be notified upon receiving the material of this case.
- If notified by the student, media that is faulty or damaged during shipping will be replaced at no charge.
- A $50 charge will be placed on the student’s academic account for any media that is damaged by the individual.
- All media will be shipped FedEx Ground until 3 days prior to the semester. After this date, all media will be shipped FedEx 2 day.